RECORDS MANAGEMENT INFORMATION SYSTEMS

Shift from unstructured to structured documents!

DSI streamlines filing and document retrieval practices through our innovative records management information systems. Paper files take up valuable office space while decreasing your employees’ productivity through extensive filing and document retrieval. PDFs, emails, and other digital documents and records become lost or inaccessible due to being stored on someone else’s hard drive.

By implementing DSI’s records management information systems, you’ll increase productivity and secure sensitive information while saving valuable time and money through innovative processes.

COMMON DOCUMENT MANAGEMENT CHALLENGES

Unstructured Filing Processes

Retrieval Issues

Lost Documents

Remote User Access

Workflow Bottlenecks

Storage Space Requirements

Security Risks

Regulatory Compliance

Is your critical business information trapped in a hardcopy format, stuck in someone’s email or inaccessible from a local server?

You can replace your manual, paper intensive tasks with AI and automated workflows so your digital and hardcopy documents are working for you – not against you.

DID YOU KNOW?

0 %

of professionals collaborate on and review documents via email - potentially leading to missing documents and confusion over versions.
– FinancesOnline

0 %

of businesses lack a post-disaster continuity plan.
– Business.com

0 %

of knowledge workers waste time daily due to version issues
– Square 9

WHAT IS ELECTRONIC DOCUMENT AND RECORD MANAGEMENT SYSTEM (EDRMS)?

We transform your paper and digital files into a collaborative digital environment so your company can find, share, collaborate, and better secure information.

EDRMS stands for electronic document and records management system. This content management software application saves, organizes, and secures all your files into a searchable database. Its permission-based retrieval system ensures only those with authorization can access specific files.

EDRMS centralizes all your files, making these documents and records easy to find and access. Your company’s sensitive information remains safe through established permissions and security features, while data logs and trails help you track who’s accessing those files

GET ORGANIZED WITH EASY-TO-USE SECURED EDRMS SYSTEMS

DSI partners with Square 9 to provide EDRMS software and support. We are dedicated to delivering large and small businesses the necessary solutions to keep their documents and records secured, searchable, and easy to file. When you invest in our EDRMS systems, you receive these benefits:

Save time and money

Office workers lose valuable work time each day due to poorly managed information. This includes both hard-to-search paper files and disorganized network directories. As a result, companies not only waste money on employee wages but also incur additional expenses on storage space or noncompliance fines.

Our solution is a comprehensive document management system that combines all aspects of document creation into a single, streamlined solution for storage, access, and security.

Hassle-free seamless integration

When transitioning to a different workflow management system, the process doesn't have to be complex. DSI specializes in designing personalized office solutions that seamlessly integrate and feature user-friendly functions. As a result, employees experience minimal disruptions to their workflow and encounter fewer difficulties.

Our range of document management software includes offerings from leading industry partners, who provide cutting-edge technology that enables efficient filing, searching, retrieving, and sharing of documents.

CONSIDER USING DSI’S COMPLETE OFFICE SUPPLIERS COMPANY SUITE OF PRODUCTS AND SERVICES

As our business grew, we realized that New Mexico’s and El Paso’s businesses needed more than essential office equipment. That’s why we expanded our products and services to cover almost every need local offices require in today’s world.

Network Firewall Security

TO BETTER SECURE YOUR FILES, IMPLEMENT DSI'S NETWORK FIREWALL SECURITY SOLUTIONS

DSI offers network firewall security as a defense against network intrusions. Network firewalls protect your private network, especially intranets, from being accessed by unauthorized users and entities. If your business is linked to the internet, let us show you how our network firewall security products can safeguard your business’s and clients’ information.

Video Security Systems

ONCE YOUR DIGITAL SPACES ARE SECURED, THINK ABOUT USING OUR BUSINESS SECURITY CAMERA SYSTEMS INSTALLATION SERVICES

As a business owner, you know how vital it is to protect and secure all your assets. That’s why DSI provides solutions covering your digital and physical spaces.

Our business security camera systems do more than deter intruders. Our camera systems help you manage your operations while saving you money. Here are some of the capabilities that come with our business security camera systems installations:

Unified Communications VoIP Phone Systems

Integrate and Update Your VOIP Phone Systems

DSI partners with Crexendo to provide VOIP phones for sale and their accompanying cloud-based systems. As New Mexico’s premier business phones company, we provide HD sound quality systems tailored with features landline systems lack.

Printers, Copiers and MFPs

Printers for Sale, Rent, and Lease

In the past, if you wanted a high-quality printer, you needed to buy one outright. At DSI, we realized that buying printers wasn’t the only option.

Consider printer rentals for small businesses when needing additional printers for larger print jobs. Consider printer leases for small businesses when you want quality printers on a tight budget.

We also lease and sell large format printers. Our wide-format printers produce high-quality imaging and colors with the versatility required for production and industrial printing.

Check Out Our Additional Products and Services

At DSI, we provide your business with everything it needs to remain competitive while cutting costs. Here are some of our additional products and services:

GET ORGANIZED WITH EASY-TO-USE SECURED EDRMS SYSTEMS

DSI offers a combination of national resources with the flexibility of a local business which lets us choose from various manufacturers’ and providers’ offerings. We serve our customers by finding the best solution to their problems rather than trying to force certain manufacturers’ equipment or providers’ services to do the job.

We train localized technical teams and staff to help our clients with the equipment and systems we offer. This is what our DSI teams can do:

As a local company with 7 locations in New Mexico and an additional location in El Paso, we have the resources whenever you need us. We’re always a phone call or a short drive away to ensure your systems work smoothly.

When you choose multiple products and services through DSI, you get one monthly bill and one place to call when needing assistance. Plus, we not only know how to integrate our systems together, but also know how to integrate our solutions with your existing systems.

FREE ASSESSMENT

Ready to reinforce your records?

As no two businesses are the same, creating a tailored office software solution is essential for ensuring optimal operational efficiency and streamlining your daily tasks. For over 25 years DSI has been helping businesses across the state of New Mexico and West Texas develop office and software solutions to help companies not only survive, but thrive.

Contact us today to see how our records management information systems can transform and safeguard your digital and paper record-keeping practices.