Every year schools, colleges, and universities welcome new students, and each year these new students result in the generation of a wide range of documents. From applications and admission forms, to report cards, attendance and behavior records, curriculum and financial aid documents, each needs to be properly processed, filed, and retrievable. Many of these documents are required by law to be kept for long periods of time.
There are many benefits of digitizing documents in the education sector. Here are just a few!
You’ll reduce costs
Paper documents require staff to process and organize. Electronic documents are easier to store and locate, and you’ll free up valuable space!
Digitization increases efficiency
Digitizing school documents can significantly improve response times for teachers, administrators, parents and students. Digital documents can be easily accessed and organized in the cloud.
It will save space
Paper records need to be stored and filing cabinets can take up a lot of space. And storage isn’t cheap. According to The Schedule, storing paper records in a typical four-drawer file cabinet can cost over $2000 to maintain.
It’s a sustainable practice
The average office worker prints 10,000 sheets of paper each year. Thousands of tons of paper end up in landfills every year. When you digitize, you eliminate waste.
Compliance is easier
Today, schools are faced with many regulations and going digital makes compliance much easier. Digitization means administrators will be less likely to lose important documents and locating them will be a snap.
Digitized student documents in the cloud can only be accessed and managed by authorized personnel. This ensures that a student’s privacy is protected and it prevents fraudulent editing, theft, or destruction of these documents. Digitizing student records ensures protection against hacking or misuse.
Does your school currently face challenges with student records management and storage? We can help! Digitization might seem overwhelming, but it doesn’t have to be. Let us show you how easy and efficient digital documents can actually be!
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